> For the complete documentation index, see [llms.txt](https://help.peoplevine.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.peoplevine.com/products/control-panel-overview/forms-overview/manage-form-responses.md). # How to Manage and Export Form Responses ### Before you begin (Prerequisites) * **Permissions**: You must be an **Administrator**, **Supervisor**, **Manager**, **Support**, or **Account Rep**. See: [How to Manage Users and Permissions](/products/control-panel-overview/admin-overview/manage-roles-permissions.md). * **Existing Form**: The form must already exist and have received at least one submission. See: [How to Create a Form](/products/control-panel-overview/forms-overview/create-form.md). ### Instructions #### View Responses 1. Navigate to [**ENGAGE > Survey & Forms > Manage Forms**](https://control.peoplevine.com/surveys). 2. Locate the form and click the **Menu** button (blue) to open its Form Detail page. 3. Under the **FORMS COMPLETED** section, click **SHOW ALL RESPONSES** to see all submissions. 4. To see individual question responses per submission, click **View Responses** in the **Total Questions** column. #### Uploaded files (e.g. ID or passport copies) When a member uploads a file through a form, the file is stored in Peoplevine's secured file storage and is attached directly to that response record. To find it, open the form's responses (**SHOW ALL RESPONSES** > the member's submission) — the file is on the submission. > Files uploaded via forms are accessible **only from the Control Panel**. They are not visible in the member portal — this is admin/staff-only by design, and no visibility setting needs to be changed. #### Export Responses 1. On the Form Detail page, click **EXPORT RESPONSES**. 2. Optionally set the date range or sort the data before exporting. 3. Click **Export**. The system generates a downloadable file of the form submissions. Responses from "Select Multiple (Checkbox)" questions are comma-separated in the export. #### Import Data 1. On the Form Detail page, click **IMPORT DATA** to import responses into the form. See: [How to Import Form Responses](/products/control-panel-overview/forms-overview/import-form-responses.md). ### Best Practice Set up alerts on forms that require timely follow-up. See: [How to Set Up Alerts and Notifications](/products/control-panel-overview/admin-overview/manage-alerts.md). ### What Happens Next * **On the system side**: Responses are stored on the Form Detail page under **FORMS COMPLETED**. If a form with **Edit Enabled** is edited after initial submission, the submission date reflects the last modified timestamp (not the original created date). *** *Last updated: 2026-06-12* --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://help.peoplevine.com/products/control-panel-overview/forms-overview/manage-form-responses.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.