> For the complete documentation index, see [llms.txt](https://help.peoplevine.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.peoplevine.com/products/control-panel-overview/applications-overview/export-applicants.md).

# How to Export Applicant Data

### Before you begin (Prerequisites)

* **Permissions**: You must be an **Administrator**, **Supervisor**, **Manager**, **Support**, or **Account Rep**. See: [How to Manage Users and Permissions](/products/control-panel-overview/admin-overview/manage-roles-permissions.md).
* **Data Available**: Applications must exist in the system to export.

### Instructions

#### Export applicant data

1. Navigate to [**ENGAGE > Survey & Forms > View Applicants**](https://control.peoplevine.com/survey/group/0/responses).
2. Click the **EXPORT DATA** button in the top-right corner. This opens the **Build a Custom Report** page.
3. The **Select Data to Export** dropdown is pre-set to **Survey Applications**. Fields are already pre-loaded — standard data fields are pre-selected by default. Use the **Search** field to find specific fields, or click **SHOW ALL FIELDS** to see the full list. Toggle fields on or off to choose what to include in the export.
4. (Optional) Set filters on individual fields using the **Match** dropdown and **Filter** value column to narrow results (e.g., filter by application status or date range).
5. Select the **File Type**: **CSV - Comma Separated Value** or **CSV - No Header Values**.
6. Click **GENERATE REPORT**. The report is emailed to you when ready. The download link remains available for 24 hours.
7. (Optional) Enter a name in **Enter Name to Save Report** and click **SAVE REPORT** to save the report configuration for future use.

> **Note**: If exported CSV files have character issues (special characters displaying incorrectly), import the CSV into Excel using **Data > Import** and select UTF-8 encoding rather than double-clicking the file.

#### Generate face sheets for board review

From the View Applicants list, select one or more applicants using checkboxes and click the **FACE SHEET** button. For full details on the two Face Sheet versions and generation time, see: [How to Review Membership Applications](/products/control-panel-overview/applications-overview/review-applications.md).

#### Save an individual application as PDF

1. Open an individual application by clicking **View** next to the applicant.
2. Click **Save as PDF** in the toolbar to download the response. You can also click **Print** to print directly.

### What Happens Next

* **Next step**: [How to Review Membership Applications](/products/control-panel-overview/applications-overview/review-applications.md) or [How to Process a Membership Application](/products/control-panel-overview/applications-overview/process-application.md).

***

*Last updated: 2026-05-24*


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